process diagram for TMS and recruiting

Effective recruitment process driven by candidate state machine

Need a clear and simple recruitment process? The TalentLists recruiting software is just what you want. With only six candidate states, the system let you organize all your interviews and recruitment activities.

Only six states, you're ready to go!

When an applicant applied for a job opening, the first state is 'initial' when you can assign interviewer, or screen out if not qualified; if the applicant passed the interview, you can schedule round-2 or round-3 interviews if you need more information to make the hire-not-hire decision by assigning new interviewers.

You then can search all your candidates by candidate state at any time.

Just make decisions, we take care of the recruitment process and email notifications.

With our state-machine driven recruitment process, your interview and hire-not-hire decision will trigger email notifications to interviewers and job opening owners. Our system will also remind recruiting managers about the stuck candidates, in order to let them take actions to speed up the whole recruiting process. Lear more...

Candidate states and interview/recruiting decisions

StateDescriptionPossible Actions
Initial The state that the applicants have just applied for the job opening; Or the state that you have just add a passive candidate from talent pools.
  • Assign interviewer --> to 'Waiting for interview' state;
  • Not qualified(screen out) --> to 'Rejected' state.
Waiting for interview The state that the applicant(candidate) need to be interviewed.
  • Interview - Passed --> to 'Pending' state;
  • Interview - Rejected --> to 'Rejected' state;
  • Interview - Not sure --> to 'Pending' state.
Waiting for interview The state that the applicant(candidate) need to be interviewed.
  • Interview - Passed --> to 'Pending' state;
  • Interview - Rejected --> to 'Rejected' state;
  • Interview - Not sure --> to 'Pending' state.
Pending The state that the hire-or-not-hire decision need to be made, and assign new interviewer if further interviews or more information needed.
  • Hire --> to 'Hired' state;
  • Not hire --> to 'Rejected' state;
  • Assign interviewer --> to 'Waiting for interview' state.
Hired The state indicates the candidate passed all interviews and get hired None.
Rejected The state indicates the candidate failed interviews or not qualified for the position
  • Assign interviewer --> to 'Waiting for interview' state, if you need more information to assess the candidate, just schedule another interview.

Manage applicants and candidates by recruiting states

Right candidates are always hard to find. You don't want a heavy and lengthy recruitment process to drive them away, right?

With the help of our system, you can always find the candidates who need your attention and take actions, such as:

  • Filter all candidates by states and locate the 'pending' candidates who need the attention of recruiting managers to make decisions whether to schedule more interviews, or to hire/reject them;
  • Find the candidates whose status were not updated recently, investigate the cause and improve the recruitment process;
  • ...

Please visit our recruitment software product page and feature page to learn more.

manage all candidates for a job opening